01 · Before applying
Help applicants find the right fund
Explains each fund's purpose, who can apply, award sizes and deadlines, straight from your published guidance.
- “Which fund is right for us?”
- “Can individuals apply?”
- “Do you fund salaries?”
For foundations and grant makers
AI Chatbot for Foundations and Grant Makers
Applicants dig through long guidance to find one answer. Your bot answers from your published funding guidance, day or night, and leaves eligibility calls and decisions to your grants team.
- Trained on your funds, guidance and templates
- Answers applicants about deadlines and process
- Leaves eligibility and decisions to your team
Westbrook Community Foundation
Ask your questions here...
fastbots.ai
Example conversation. Your bot answers from the content you give it.
Providing AI Chatbots to Trusted Brands Around The World
What it does for you
One assistant for every stage of a grant
Most applicant questions arrive at three points. FastBots answers from your published guidance, so your grants team can spend time on the conversations that need them.
02 · While applying
Make the process easier to follow
Points to the right form, template and checklist, and explains how to submit through your portal.
- “Where's the budget template?”
- “What documents do we need?”
- “Can we submit by email?”
03 · After the award
Support grantees with reporting
Explains reporting dates, templates and how to submit, then passes changes and extensions to the grant manager.
- “When is our report due?”
- “Where's the monitoring form?”
- “Can we change our budget?”
Start Free TrialNo Credit Card Required
Try it free for 14 days. Cancel any time.
Reviews
What foundations and mission-led teams say
“After struggling for over a year and a half to manage our social media effectively, I explored various services and worked with four different live assistants. Ultimately, I discovered that FastBot was the easiest to train and integrate with.”
“Great chatbot product. I did some research on various platforms before choosing fastbots and happy that I did. I’m able to see the chats and address any fine tuning needs immediately. A lot of upload flexibility. Look forward to more bots!”
“What impressed me the most was the accuracy of FastBots' responses, making it a valuable tool for my needs to build a chatbot for my work. Thank you for developing this excellent bot. Looking forward to your new features!”
More than a chatbot
It doesn't just answer. It works as an AI agent for your grants team.
Connect FastBots to the tools you already use, and an applicant's question becomes a logged enquiry, a booked briefing or a live chat with a grants officer.
- STEP 1
Captures the enquiry
Collects the applicant's name, organisation, fund and question, then emails it to your grants team.
- STEP 2
Sends it to your tools
Logs enquiries in your CRM or tracker through Zapier or Make, so nothing sits in a shared inbox.
- STEP 3
Books the briefing
Shows your applicant webinar or advice session link as a button. With Zapier MCP connected, it can book a session during the chat.
- STEP 4
Hands over to an officer
When a question needs judgement, a grants officer can step into the same chat with Live Chat.
Live Chat is on Business plan and above, and buttons are on paid plans. Booking and CRM actions during the chat use Zapier MCP and need a quick setup in your Zapier account.
Setup
Live on your foundation website in three steps
- westbrookfoundation.example/funds/how-to-apply/guidance/grant-reporting
Add your funding guidance
Point it at your fund pages, FAQs and guidance PDFs. It can also learn from Word documents, Google Sheets and recorded briefings on YouTube.
- Only answer from current guidanceName the fund and round in answersSend eligibility queries to the teamClear, plain-English tone
Set the rules and test it
Tell it which rounds are open and what goes to a person, then ask it the questions applicants really ask.
- <script defersrc="https://app.fastbots.ai/embed.js"data-bot-id="your-bot-id"></script>
Add it to your site
Paste one line of code on your fund and guidance pages, or share a direct chat link in your funding newsletter.
Already use ChatGPT or Claude?
Connect FastBots to the AI assistant you already use, then create, train and update your bot just by asking it.
You stay in control
Guidance it explains, decisions it leaves to you
Your bot only answers from guidance you approve. If it doesn't know, it says so and shows applicants how to reach your team.
Your bot handles
- Fund purpose, who can apply and award sizes
- Deadlines, rounds and how to submit
- Finding templates, forms and checklists
- Reporting dates and monitoring guidance
- Capturing enquiries and sharing briefing links
It hands to you
- Individual eligibility calls
- Assessing, scoring or approving applications
- Extensions, budget changes and grant variations
- Application status from your portal
- Questions your guidance doesn't cover
Start with your most-read fund guidance
Try FastBots free for 14 days with 1 chatbot and 200 message credits.
FAQ
Questions foundations ask us
Can it tell an applicant whether they're eligible?
It explains your published criteria for each fund. Where the answer depends on someone's circumstances, it says so and points them to your grants team. Eligibility and funding decisions stay with your people.
Can it review or score applications?
No. It helps applicants understand the guidance and find the right forms. Assessment, scoring and award decisions stay in your own process.
We run several funds. Will it mix them up?
Keep each fund's guidance clearly labelled and current, and test questions where funds use similar terms. You can tell it to name the fund and round it's answering about.
Can it answer from our PDF guidance?
Yes. It learns from PDFs, Word documents, spreadsheets and web pages. Use the current version of each document and remove closed rounds, so applicants get today's rules.
Can applicants speak to a grants officer?
Yes. With Live Chat on Business plan and above, a grants officer can step into the same chat during the hours you set. Outside those hours, the bot collects the applicant's details and question so your team can reply.
Can it help grantees with reporting?
Yes, for general guidance: reporting dates, templates and how to submit. Requests for extensions or budget changes go to the grant manager, and the bot can capture those enquiries for them.
What do I get in the free trial?
14 days with 1 chatbot and 200 message credits, with no credit card required. That's enough to train it on one fund's guidance and test it with real applicant questions.
How do I keep the answers up to date?
Update your guidance and retrain when a round opens or closes. On Business plan and above, auto retrain can refresh your website content daily, weekly or monthly, and you can see which questions it couldn't answer.
Still have a question?
Ask the FastBots chatbot in the corner, or just try it yourself.
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