Built For Recruiters
Candidates ask the same questions about open roles, fees and process — usually outside your working hours, and often from another time zone. FastBots is an AI chatbot trained on your roles, sectors and engagement process, so it answers those questions instantly and captures the people worth a follow-up call.
Providing AI Chatbots to Trusted Brands Around The World
Quick Answers
A recruiter chatbot is an AI assistant that sits on your agency website and answers the questions candidates and client companies ask most often — open roles, sectors covered, fees, process and timelines. It can also collect contact details, accept CV uploads and route qualified enquiries to a consultant. FastBots trains the bot on your own website and documents so the answers match how your agency actually works.
It can do light pre-screening — asking about role type, sector, location, notice period and right-to-work status — and then pass that information to your team. It won't replace a consultant's judgement on shortlisting, but it means by the time you pick up the phone you already know the basics.
Yes. The chatbot runs 24/7, which matters when candidates are job-hunting in the evening or sit in a different time zone to your office. They get useful answers and a clear next step instead of a contact form that disappears into an inbox until Monday.
FastBots doesn't have native ATS integrations with Bullhorn, Vincere, JobAdder or Recruit CRM. You can connect FastBots to your ATS or CRM through Zapier or Make — once a candidate or client submits their details in chat, the workflow pushes that record into the system you already use.
Why FastBots
Most candidates browse jobs in the evening or at weekends. The bot gives them a useful answer right then instead of leaving them with a contact form.
When file uploads are enabled, candidates can attach a PDF or Word CV during the conversation, so the consultant has something to look at before reaching out.
Hiring managers asking about your process can leave their name, company and role brief in the same chat — captured as a lead, emailed to your team.
FastBots supports around 95 languages and works across time zones, so a candidate in Manila or Lisbon gets the same response as one down the street.
Turn on live internet search and it can look things up beyond your trained content. Connect a workflow and it can route new candidate or client details into your ATS once the chat ends.
On Business plan and above, Live Chat lets a recruiter take over mid-conversation when a candidate or client is clearly worth a real conversation.
Point it at your website, sector pages, FAQs and engagement docs. It answers from what your agency actually does, not generic recruitment advice.
Through Zapier or Make, new candidate and client enquiries can flow into Bullhorn, Vincere, JobAdder, Recruit CRM or any other tool you already pay for.
Real Scenarios
Capture role type, sector, location and notice period before a consultant picks up the conversation, so the first call is more useful.
Answer the standard contingency vs retained, fee structure and process questions without pulling a consultant off active roles.
Tell candidates which sectors you actively recruit in and point them towards the right vertical lead or current vacancy page.
Let evening and weekend candidates upload a CV and leave contact details — your team picks it up first thing Monday.
Collect role title, location, salary range and timeline from new clients inside the chat, then route the brief to the right consultant.
Ask one question early on — contract or permanent? — and send the conversation to the right desk via your follow-up workflow.
Answer time-zone, visa-status and remote-eligibility questions in the candidate's language before involving a consultant.
Once details are captured, push them into Bullhorn, Vincere, JobAdder or Recruit CRM through a Zapier or Make workflow.
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Sound Like It Would Save Your Desk Some Time?
Free plan, no credit card. Build your first chatbot in minutes.
Setup
Give FastBots your website URL. It crawls your sector pages, process page, fees, FAQ and current vacancies, then trains the bot on that content.
House voice
Professional, responsive and respectful. Don't commit to specific salaries or placement timelines — every role is different. For candidates and clients worth a follow-up, capture name, email, role or sector and pass the details to a consultant.
Add a short instruction — what to do for candidates, what to do for clients, what not to commit to (specific salaries, placement timelines) and when to ask for contact details.
Drop the embed snippet into your website template. It works on WordPress, Webflow, Squarespace and most agency sites without a developer.
Honest Comparison
Most recruitment agencies handle inbound enquiries one of three ways: a generic contact form, an answering service that just takes messages, or a live chat tool that needs someone watching it. Here's how FastBots stacks up.
FastBots From $39 / month | Website Contact Form Free, but passive | Answering Service $200–600 / month | |
|---|---|---|---|
Answers Candidate Questions Open roles, sectors, process | Yes, trained on your site | —No | Reads from a script |
Works Out Of Hours Evenings, weekends, time zones | 24/7 | Yes, but no reply | Limited hours, per contract |
Accepts CV Uploads PDF and Word | Yes, in chat | ~Sometimes | —No |
Pushes Leads Into Your ATS Bullhorn, Vincere, JobAdder | Via Zapier or Make | Manual | Manual |
Live Handover To A Consultant Real person takes over | Yes, Business plan + | —No | Transfers calls only |
Setup Time From signup to live | Around 5 minutes | Already there | Days, plus scripting |
Comparison reflects typical alternatives. Other tools may differ — always check current pricing and features before deciding.
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Try It Free On Your Own Agency Site
Free plan, no credit card. Build your first chatbot in minutes.
I have tested fastbots for 1 month when training the system for my Certified Sustainability Specialist programme. After 1 month of training, I have find the system is very easy to implement and flexible. I have decided to subscribe hence.
Got Questions?
The ones we hear most before teams sign up. If yours isn’t here, our support team replies within hours during business days.
No. It handles the repetitive top-of-funnel questions — open roles, sectors, process, fees, CV submission — so your team can spend more time on the parts only a consultant can do. Shortlisting, client calls and offer management still sit with people.
Not mid-conversation. The bot can capture interview preferences and availability inside the chat, then your consultant follows up to confirm a slot. If you use a booking link, the bot can point candidates there.
Not as a native integration. You can connect FastBots to any of those through Zapier or Make — when a candidate or client submits their details in chat, the workflow creates the record in your ATS. Setup is a one-time job and most agencies have it working the same day.
We recommend keeping the chatbot's questions light — name, email, role type, sector, optional CV upload. Don't ask for date of birth, full address or ID numbers through the chat. Your normal candidate registration and consent flow should still happen on the consultant side, in your ATS.
Yes. FastBots supports around 95 languages, so a candidate writing in Spanish, Portuguese or Tagalog gets a useful answer in their own language. Time zones aren't an issue either — the bot doesn't sleep.
Yes, on the Business plan ($89/month) and above. Live Chat lets a consultant claim the conversation, see what was said and take over in real time. Useful when a client describes an urgent role or a senior candidate clearly wants a human.
You set a fallback. The honest version is the best one for recruitment — something like 'I don't have that detail, but I can pass your question to a consultant if you leave your name and email.' Unanswered questions show up in your dashboard so you can add the missing content.
Most agencies are live within an evening. Point FastBots at your website, review what it learned, add a short instruction about tone and guardrails, then paste the embed snippet onto your site.
There's a free plan with 1 chatbot and 50 messages a month — enough to build and test it on your own site. Paid plans start at $39/month. Live Chat and auto-retraining are on the Business plan at $89/month.
Yes — you can embed the same bot on unlimited sites within your plan's usage limits. If you run multiple brands (for example, a tech desk and a finance desk under different domains), the Reseller plan supports up to 5 separate brands with their own customisation.
Train it on your own website in a few minutes. See how it handles real candidate and client questions before you commit to anything.
